Everything MMAP can do.

Central student records with demographics, enrollment, guardians, and history. Every other classroom feature pulls from here.

The conventional grade a state filing or testing registration asks for, alongside the Montessori level. Set it on the student and your value is the one everyone sees; leave it blank and MMAP works it out from their birthday at your own enrollment cutoff and marks it as an estimate, so a child who turns 7 in November reads as 1st grade, not 2nd. Shows on the student profile, the roster, and Class Builder for the year being built.

Open a booking window per classroom and families pick their own conference time in the portal: atomic booking (no double-booking, one slot per child), reschedule/cancel, add-to-calendar, staff view of who hasn't booked, block/book-on-behalf, and a one-click jump from a booked slot into the conference session to document it.

Progress reports and conference summaries are drafts until a guide explicitly shares them. Sharing notifies every guardian in the portal; families read the full report online and download or print it as a PDF. Guides can edit and re-share: families never see mid-edit drafts.

A school-level switch that asks for optional self-identification everywhere it matters: demographic questions on the application form (see your admissions funnel, not just your enrolled community), a family self-ID card in the portal, and a staff self-ID card for adult-equity data. Every question optional, aggregate-only, and removable by the person any time.

A per-field completeness view of your roster: emergency contacts, allergies, immunizations, guardians linked, classroom placement, race/ethnicity, photos. Each one explains why it matters. One click sends families a pre-filled profile-completion form; their answers save straight to the student record.

Manage rosters, assignments, capacity, and which guides are paired with which classroom, using staff roles your school defines (lead, associate guide, support, enrichment, whatever fits your context), not a fixed list.

Visual tool for building next-year placements. Shows age mix, gender balance, and continuity in one screen as you assign each child. Pulls in current-roster and incoming-pipeline students so next year's rooms are built from the real list, not a spreadsheet copy.

The guide's daily landing page. Today's roster, lessons due, follow-ups, messages, and the kids who need a closer look this week.

Your classroom on one screen. Roster, today's plan, observations needing follow-up, kids you haven't checked in with this week.

Quick-log presentations as they happen. Each lesson links to the curriculum so progress reports build themselves. Log a child's repetitions too: the independent practice that signals real acquisition, tracked separately from the guide's presentations.

A Monday-through-Friday calendar grid for planning the week ahead. Add curriculum items to each day, tag specific students or whole-class, and check lessons off as the week unfolds, checking one off records it straight to each child's lesson history, with children who were absent that day automatically left out. A familiar layout guides learn in minutes, just smarter underneath.

Your whole classroom against any curriculum strand: one row per child, one column per lesson, color-coded by progress. Tap a cell to record a presentation on the spot: each tap steps the child up the ladder from Observed to Mastery, and the record saves itself with you as presenter. Progress never moves backwards, so a stray tap can't erase mastery.

Embedded next-presentation suggestions per child, drawn from observation history, lesson logs, and developmental readiness. Sits alongside the Weekly Plan so guides can plan from the calendar OR from the child's pace, whichever fits how their team works.

Capture what you notice in two taps. Observations attach to the right student and surface in conferences automatically.

A floating capture button on every page so you can log a moment without breaking flow.

One-click sub plan that pulls today's schedule, classroom norms, and emergency contacts. The sub walks in prepared.

Assembles each student's progress, observations, and goals into a parent-conference packet on demand.

Reusable transition routines, songs, and movement breaks. Save what works and share across classrooms.

See a student's full developmental arc across years. Coaches and lead guides use this for long-view planning.

Browse the full Montessori scope and sequence. Filter by area, age, and material.

Printable scope-and-sequence one-pager per year, Primary 1 to 3 and Elementary 1 to 6, laid out as a month-by-month grid across every subject area. Click any cell to see the lessons for that month, and any lesson to open it with its aligned standards, the view public-program evaluators ask for. Built from 1,500+ canonical Montessori lessons; survives CCSS-alignment requests without exposing the standards in the parent-facing view.

Create, edit, and organize your school's albums and lesson plans. Import from CSV or PDF.

Map Montessori curriculum to state and national standards: Common Core and state frameworks like the NC Standard Course of Study, extensible per state. One lesson can map to many standards, and the same material maps to different standards by grade, so a lesson used in grade 1 and grade 4 aligns correctly in both. When a guide records a lesson, the standards for that child's grade attach automatically, with a picker to narrow. Schools can import their own alignment spreadsheet; unmatched rows are reported, never guessed.

Compile a term into a branded, printable whole-child report. Guides write the narrative; MMAP composes the developmental scale from lesson tracking and handles the formatting.

Schools that teach Spanish, music, art, PE, or other classes outside the core Montessori curriculum can attach a per-special narrative to a child's progress report. School-level default list autocompletes the names so teachers don't retype.

Design and manage progress report templates so every guide writes from a shared structure.

Student work samples, photos, and milestones organized into a longitudinal portfolio.

Visual map of where each child is across developmental areas. Spot patterns at the classroom and student level.

Build and send classroom newsletters to families, with photos and lesson highlights pulled from the week's records.

Plan field trips with permission slips, attendance, allergies, and emergency contacts in one place. Trips with a cost invoice each family automatically the moment their slip is signed, and a beginning-of-year template covers routine walking outings so only real trips need real slips.

Track interventions, accommodations, and IEP/504 plans alongside the rest of the student record.

The working half of a support plan: log each intervention session, record how the child responded, and watch the trend over time. Shared across everyone supporting that child: a behavior coordinator, the guide, and an administrator see the same history instead of three separate notebooks.

Surfaces students whose attendance, behavior, or progress signals need attention before things escalate.

Deep-dive developmental mapping for individual students. Designed for cross-discipline staff teams to think a child through together.

Lightweight student voice surveys to gauge classroom climate, belonging, and how the year is landing.

Analyze assessment data for equity gaps and growth trends across classrooms, demographics, and time: including results pulled in automatically from Montessori Makers Assessment (MMAS).

Bulk-upload standardized results and link them to student records.

School-wide feed of student growth moments and celebrations. Where a quiet win in one classroom becomes a story the whole school sees.

Admin view of coaching feedback and growth data across staff.

Plan and document level-team meeting agendas, action items, and follow-ups.

Schedule coaching sessions and document observations, feedback, and goals with staff. Tracks growth over time.

Track Montessori materials and classroom supplies at the album, classroom, and school level.

Dashboard of all staff appraisals and evaluation cycles in one place.

Send, track, and manage individual staff appraisals through completion.

Central workspace for adolescent (12 to 18) program management.

View and manage adolescent program timelines, themes, and seminar arcs.

Student council management: agendas, minutes, decisions, and follow-through.

Plan and track Socratic seminars and discussion sessions.

Track skills and competencies against the adolescent program's portrait of a graduate.

Manage student occupations, internships, and place-based projects.

Plan trips and place-based learning experiences with logistics, safety, and community contacts.

A tiny in-school economy where adolescents run businesses, set prices, and reconcile a real ledger.

School-wide calendar with events, holidays, conference days, and important dates. Families see the same calendar through the family portal. Per-classroom filter narrows the view to a single classroom plus school-wide. Field trips appear on the shared calendar automatically, and an upcoming-events agenda list shows everything at once, no clicking date by date. Public subscribable iCal feed (with one-tap Apple, Google, and Outlook sync) lets parents add the school calendar to their phone once and have it stay current, share with grandparents and babysitters too.

Moving from a Google Calendar? Upload the .ics once and your existing events land on the MMAP calendar in one shot.

Set up academic terms, day types, and schedule templates the rest of the school runs against. Terms can carry different dates per program level, and the timetable displays them.

Year-round or staggered calendar? Give Toddler a different start date than Elementary, and MMAP's observation and roster tools anchor to each level's real first day: no false flags the week one program opens before another.

Build and review class-level daily and weekly timetables, or zoom out to the full-school grid: every classroom, every block, one screen, ordered by Montessori level.

View teacher schedules and assignment coverage across the whole school.

Take and review daily classroom attendance. Works on phone, tablet, or kiosk. Knows 'no school' days from your calendar and terms, so closures never read as absences.

Monitor attendance patterns, trends, and chronic absence at the school and classroom level.

Export attendance and enrollment data in the formats your state and district require.

Manage extended day programs, summer camps, clubs, and after-school activities: fully editable after creation, with rosters synced into Class Builder.

Building and grounds tracking. Facility maintenance, vendor work orders, and inspections.

School-wide consumables catalog with per-classroom bins. Guides log what's running low without leaving the classroom.

One row per child showing where they are in the day, fed forty minutes ago, changed at 1:10, asleep since 12:40, with taps that log as you go. The question a guide is actually asked at pickup, answered without scrolling a feed.

Record a nursing session with side and minutes, or a bottle with ounces. A breastfed baby's day is not a list of bottle sizes, and the log says so.

Wet, soiled, dry-check, down, woke: each timestamped against the child and the adult who logged it. The record licensing asks for, kept without a clipboard.

A dose is recorded against the child's medication with the amount actually given, the adult who gave it, and an optional witness. If a medication requires written permission and no signed guardian authorization is on file, the form says so before you can record it. The MAR a state inspector expects, not a free-text note.

The day's feeding, changes, naps, and notes assembled into the end-of-day report families get. Sent when the day is done: MMAP has no live parent feed, by design.

Central dashboard for before- and after-care operations.

Sign students in and out of extended care sessions, timestamped, with voice-assisted name entry.

Kiosk mode for parent self-service sign-in and sign-out at pickup.

Tablet at the front door for parents to sign their child in and out of the regular school day. Each tap captures who signed, what time, and direction. Staff see a live who's-here board for every classroom.

View extended care attendance records and history.

Manage extended care programs, rosters, and per-program schedules.

Configure extended care fee rules and billing rates.

View and manage incidental charges for extended care, late pickup, and one-off fees.

Enrollment season at a glance: pipeline metrics, capacity, and what needs your attention this week.

Configure application forms, fees, and enrollment policies.

Manage prospective family inquiries and initial outreach. Each lead has a record from first contact to enrollment.

Schedule and track campus tours. Tour notes and follow-ups attach to the family record.

Open summer programs, community classes, or after-school enrichments to families whose children aren't year-round students. Schools toggle which programs accept public registration; community families submit child + guardian + emergency info from a public page at /s/your-slug/programs. Submissions land in admissions for review and one-click conversion to enrolled students.

Review and process student applications with structured status flow.

Collect application fees via Stripe Checkout at submission. Fee status (pending, paid, waived) shown on the admin pipeline; admins can waive with a reason. Sibling submissions charge one fee per submission, not per child.

Manage accepted students and enrollment confirmations.

Accepted a toddler who starts in fourteen months? They live in a holding area with an intended start date: deposit paid, seat saved, off every roster and attendance sheet until 'Start now' makes them real. Built for schools that enroll well before day one.

Set how many out-of-household emergency contacts every child must have on file: each with a name, phone, and address. Students below the requirement are flagged on their profile, and the whole list exports to CSV for licensing.

Record the adults who must NOT collect a child, with the custody order or agreement on file noted beside each name. It shows as a red banner at the top of the student's profile, so staff see it before a handoff: and it is staff-only: families never see this list, even when the person named is one of the child's own guardians.

Generate and track enrollment agreement signatures. E-sign included.

Tools for waitlist management and enrollment decisions.

Manage the annual re-enrollment process for current families.

Withdrawals, transfers, and graduations as a real workflow. Choose immediate vs. end-of-year timing (the student stays on the active roster and billing through the EOY date), capture reason and notes, route through approval if your school requires it, then apply automatically when the effective date arrives. Enrollment history captured for every exit; parent notification and exit survey fire in the same step.

Free-form labels on applications, households, students, and faculty. Filter and segment by any tag your school invents, scholarship-track, legacy-family, prospective-fall-26, without anyone defining a taxonomy first.

Save filter sets over applications, households, students, or faculty as named segments. Live preview count as you build the rules; reuse segments as gates on automations.

A dedicated, linkable page per family that consolidates identity, students, tags, signed forms, billing, lifecycle workflow, and communications in one URL. The Mailchimp audience-detail view, applied to admissions.

Audit trail of every admissions action and status change.

Parents see their child's progress, the school calendar, communications, conference scheduling, and sign forms without anyone on staff intermediating.

Every label, button, form, table, and message on the family portal translates instantly when a parent picks their language. English, Spanish, French, Arabic, Chinese, Portuguese, Vietnamese, Haitian Creole, Korean, Russian, Hebrew, Farsi, Hindi, Tagalog, Polish, Japanese, and German. Right-to-left scripts render correctly.

The family portal renders in the school's brand kit, logo, primary color, heading and body fonts, pulled from the same source as the public apply pages. Parents see the school's identity, not MMAP's.

One parent starts the enrollment packet at lunch; the other finishes it after bedtime. Forms autosave as they're filled, either guardian picks up where the other left off, and the draft clears the moment someone signs.

Families pick their own tuition plan (annual, 2-pay, 10-pay, 12-pay) and care options from their portal: with the rules built in, so an add-on that requires a base service can't be selected without it. Every selection lands in an admin review queue; nothing bills until the school approves.

Per-level supply and uniform lists: because a toddler's list is not a Junior High list. The school builds it once in settings; each family sees only the items for their own child's level, right in the portal.

The Brightwheel feature families actually miss: parents reaching each other directly for playdates, carpools, and birthday invitations instead of the office relaying messages. Off until your school turns it on, and opt-in for every parent individually: each one chooses whether to share their phone, their email, both, or nothing, and can withdraw any time. Home addresses are never shared and cannot be. Scoped to their own child's classroom, visible only to families who are also sharing, and the office can remove any family from the directory.

Turn happy families into public proof, compliantly. Every family gets the same ask at well-timed moments (capped so no one is asked more than about twice a year); families who loved their answer are invited to leave a Google review and share a testimonial, while concerns route privately to the school and never toward Google, no review gating. Testimonials carry granular, revocable consent (name, child's name, photo, each defaults off), an admin curation queue decides what publishes, and one embed snippet shows approved testimonials on the school's own website. Withdrawing consent pulls a testimonial from the embed automatically.

Soft, dismissible CTA in the family portal that points parents to the Family Companion app at montessorimakerslearning.org/apps: Montessori parenting support on demand.

Internal messaging between staff, families, and administration. Each parent in a recipient picker shows their relationship to the children involved, "Mom of Owen", "Dad of Anika", so admissions, finance, and academics never confuse which adult belongs to which child. Parents can also DM other parents whose children share a classroom, carpool runs, room-parent coordination, playdates, without staff intermediating. Threads are searchable so context never gets lost.

On each household's profile, a Communications tab lists every thread any guardian on that household is in: so admissions, finance, and academics see the same conversation history without context-switching.

Build any event (Field Day, classroom celebrations, room-parent supply lists) and break it into named categories, Food & Drinks, Paper Goods, Other, each with named slots that families claim with a quantity and a free-text "I'll bring veggie + dip plate (GF)" note. Per-event read tally tells the organizer who's seen the ask. Replaces Konstella's killer feature without leaving MMAP.

One home for everything you send families and staff. A dashboard shows your last and next Community Update, upcoming events, and texts sent: with one click into Community Updates, Messages, Events, and SMS.

The head of school's branded, school-wide message to families and staff. Name it whatever your school calls it ("Chestnut Hill's Weekly Message"), add your own sections in any order alongside the built-in ones, and it sends fully in your brand kit: logo, colors, and all. (Formerly "Weekly Snapshots.")

Send text broadcasts for urgent communications. Toll-free verified, opt-in compliant.

Per-classroom newsletter builder that pulls from the week's lessons, observations, and photos. Both the preview and the emailed newsletter arrive in the school's brand kit: logo, colors, and all.

Optional per-school setting: a guide's newsletter is held for admin approval before it reaches families. Admins preview, approve, or decline from a review queue: and the hold is enforced server-side, not just hidden in the interface.

Attach a link to any school-wide announcement, a classroom video on YouTube, Vimeo, or Loom, and families see a labeled button, not a bare URL.

Per-classroom message feed for fundraisers, social plans, and updates, with inline photo embeds straight from the post composer (birthday party invites, event flyers, classroom moments). Posts can go to the whole classroom or just a named sub-group, the field-trip drivers, the Thursday cohort, with real privacy enforcement underneath, not just a filtered view. Faculty and admins always post; admins can designate specific parent users as room parents who can post to their classroom's feed without becoming staff.

Everyone on a message thread gets an email when something new arrives: with a per-user toggle for people who'd rather check in on their own time.

Central staff record with roles, contact info, classrooms, and assignments. Role titles are editable free-text, your school's language, not a dropdown's, and staff cards show phone and hire date at a glance.

A directory for the team itself: every colleague's name, role, and school email, one click from any staff dashboard. Internal only: families and board members never see it, and nothing personal (phone, address, HR) appears.

A guide who floats between two toddler rooms holds both classrooms with an independent role in each: schedules, capabilities, and rosters all follow.

Summer-camp staff are marked seasonal with their own employment dates and their own handbook: and they never show up as teacher turnover in your retention metrics, because leaving in August was the plan.

A Toddler director who oversees the infant and toddler rooms, a Primary director, an Elementary director covering all three levels: each sees the children, guides, and reports for their own level and no further. Elementary can be split when a school grows into needing it.

Who reports to whom, and the staffing a school your size typically runs: by enrollment band, so a forty-child school is not measured against a two-hundred-child one.

Assign a counsellor to a program and they can message exactly the families of children in it: including waitlisted children invited to camp and children who do not attend during the year. No roster access, no whole-school broadcast.

Every staff member sees their own tracked time, this week, this month, beside their PTO balances in one Time & PTO space. No asking the office what the timesheet says.

One landing page for everything HR: hiring, onboarding, compensation, growth, and offboarding.

The SIS view, for adults. Open one person from Faculty & Staff and their whole file is on one screen: documents and what they still owe, hours clocked in the last 30 days, PTO balances, coaching sessions and notes, credentials, and compensation, instead of six pages each with its own staff dropdown.

Staff clock in and out from any device. Hours flow into payroll without paper timesheets.

Shared tablet near the staff entrance where any team member taps their name and (optional) PIN to clock in or out. Per-staff setting locks specific employees to kiosk-only punching so they can't punch from home.

Run pay periods from clocked hours. Push to QuickBooks Payroll, Gusto, or export CSV for any provider.

Request a sub and get ranked candidates from your pool with one-click assign. Sub gets a plan and the lead guide sees coverage status.

Track PTO requests, balances, and classroom coverage in the same place. When two staff who share a classroom request overlapping days off, the second request is flagged for leadership review automatically: a room never gets left short by accident.

View and upload HR documents, contracts, and certifications. Per-staff document file. Every new school starts with 12 standard templates seeded, offer letter, I-9, W-4, mandated reporter acknowledgment, and more, instead of an empty folder. Fill in an offer letter or employment agreement, send it to a named employee, and they review and sign it inside MMAP. The signature captures IP, timestamp, consent text, and a SHA-256 hash of the exact document they saw, and the agreement comes back marked signed on the admin's own screen.

Edit handbooks section by section. Publish to staff in one click. Track who acknowledged which version.

Manage user accounts, roles, and access permissions. Roles control what each staff member sees and edits.

Track staff credentials, certifications, and renewal dates. Alerts before things expire.

View and manage staff compensation, salary changes, and contract renewals.

Build grid scales (step × lane matrix) or range scales (min / mid / max per role) to make pay decisions transparent and consistent. Place staff at their intersection, track total payroll cost, and run a one-step advancement projection to see what promotions will cost before they happen.

Manage the staff departure process with a checklist of access revocation, file handoff, and exit interview steps.

Post job openings in MMAP and push to MatchHub for free as part of your subscription.

Track applicants through interview and hiring stages. Candidate notes attach to each applicant.

Send Checkr background check invitations and track results for every staff member.

Decide by position who can upload photos of children: lead guides, assistants, aides, specialists. The toggle is enforced everywhere staff upload photos: student photos, observation media, portfolios, work samples, and the classroom feed.

Plan menus, log who ate, and track allergens and dietary restrictions across the school.

A home for fundraising and donor relationships. A dashboard shows total raised (YTD + lifetime), active donors, monthly recurring giving, live campaign progress, recent gifts, and cultivation follow-ups: with one click into Donor CRM, Campaigns, and your Giving Page. Comes with a dedicated Development Director role: give your advancement person their own scoped login without full-admin access.

Track donors, log gifts, and view giving history. Lightweight cultivation tools for development directors.

Annual fund, capital, giving day, scholarship drive. Define each campaign with a goal and dates, attribute donations as they come in (legacy un-tagged gifts still match by name), watch progress bars fill in real time. Pairs with Donor CRM for cultivation history per donor.

Graduates become kept relationships instead of lost records. When a child’s enrollment is marked graduated, an alumni entry appears automatically, class year, programs, years attended, with the family’s contacts snapshotted so later cleanups never erase them. Searchable, exportable, advancement-side only.

A beautiful, brandable donation page at your own link, or embedded right on your school website with a copy-paste snippet. Supporters give one-time or monthly, choose a campaign, and can cover the processing fee so 100% of their gift reaches you. Every gift flows into Donor CRM, the donor record is created automatically, and an itemized tax receipt emails instantly. Gifts are also tagged in Stripe (labeled "Donation to [your school]") so you can tell donations from tuition at a glance. Runs on your school's own Stripe; MMAP takes 0%.

Run structured reflection cycles for professional growth. Goals, mid-cycle check-ins, and end-of-cycle reflections all in one place.

Hub for staff culture initiatives, climate data, and team rhythms.

A per-guide readiness score drawn from culture-diagnostic data. Helps spot who needs coaching support.

Run culture diagnostics to surface team strengths and gaps you can act on.

Anonymous pulse surveys for staff satisfaction and engagement.

Analyze staff experience data and satisfaction trends over time.

Leadership development tools and coaching resources for emerging and current leaders.

Clarify and document staff roles, responsibilities, and expectations. RACI for the whole school.

Track retention metrics and risk indicators for staff. Catch flight risk before it becomes a resignation.

Onboarding checklist and resources for new administrators stepping into a role.

Equity and belonging initiatives for school staff specifically.

Single landing page for billing, budgets, reporting, and exports.

Financial health dashboard with mission-aligned metrics. Where leadership sees real numbers without spreadsheet wrangling.

Manage tuition invoices, payments, and outstanding balances. Charts surface aging receivables and projected collection.

Define tuition plans (annual, monthly, custom) and assign families to them. Invoices generate automatically on schedule.

Sibling, staff, scholarship, or any discount your school defines: managed in a dedicated tab beside your plans and itemized on the family's invoice.

Apply more than one discount to the same family, edit or retire discounts without losing history, and spread a fixed-dollar discount (a paid deposit, a one-time award) evenly across the year's invoices: itemized by name on every bill so families see exactly why the number dropped.

Type the annual facility fee once, ever. Save any one-time invoice's line items as a named template and load it next year with one click.

Mark any first-invoice fee as 'per family' and it charges once per household, no matter how many children are enrolled: a $200 facility fee stops tripling for three siblings. Split-billing households share it by their existing percentages.

Schools that pass processing fees to families can cap what a family ever pays for a bank-transfer payment (default $2): the school covers the small remainder, and bank transfer stays visibly cheaper than cards for every family.

Send the same invoice to fifty families in one click: search the roster, select all, and every student gets their own invoice through the normal portal, reminder, and QuickBooks paths.

Registration fees, materials, field trips: standalone invoices outside any billing plan. Credits apply themselves to the family's next unpaid invoice and cascade when they're bigger than one balance; every application is logged and voidable.

Families hear from you three times per invoice, two weeks out, five days out, and on the due day, automatically, with autopay families told their payment will simply draft. Nobody chases.

Each bank deposit expands into the family payments inside it, student, invoice, gross, processing fee, net, with a per-deposit CSV. Reconciliation stops being detective work.

For schools that set tuition by family income, map each income tier to a tuition plan once. When you assign tuition, a student's tier auto-selects the right plan: no hand-pricing every family. Built for sliding-scale and pay-what-you-can models.

Replace FACTS Grant & Aid, Clarity, or SSS, and the $40 to 60 per-application fee families pay them. Families apply on your branded page (or embedded on your website) with income, circumstances, and private document upload; your own income-band formula suggests an award; your committee decides; and the approved award becomes a tuition discount automatically, no re-keying into billing. Branded decision letters email to families. Free for families, confidential, visible only to your finance team. (Prefer to keep SSS? Its import lives right alongside.)

Families pick their tuition plan while signing the enrollment agreement: one sitting, not a follow-up email chain. When the school countersigns, the parent gets an email and the first invoice is ready.

Parents see exactly what they're paying: tuition, fees, and discounts itemized line by line: in the family portal and again at checkout. Invoices group by month so nobody scrolls a wall.

Families save a card or bank account once; MMAP charges invoices automatically on the school's chosen day of the month. Bank-draft (ACH) payments settle and reconcile on their own, including the days-later clearing window, with receipts generated automatically.

When an autopay charge fails, MMAP retries it on a schedule you set instead of leaving the family to resubmit by hand. Optionally add a one-time late fee to invoices still unpaid past a grace window. Every retry and fee is logged.

MMAP takes 0% on tuition, the only cost is Stripe's own processing rate. Your school chooses whether to pass it to families on autopay charges, separately for cards and bank (ACH) payments, since card surcharges are state-regulated and ACH fees usually aren't, with the fee disclosed to families up front, itemized on their payment history, and a built-in reminder to check your state's rules.

For divorced, separated, or shared-custody families, split a student's tuition between two guardians: each gets their own invoices at their agreed amount, their own autopay, their own payment history, and their own customer record in QuickBooks. Financial aid awards split by the same obligation percentage automatically, and the deposit can too. Neither parent sees the other's payments.

Families print their own calendar-year tuition statement from the portal, every payment, itemized, with the school's provider name, address, and EIN for the childcare tax credit (IRS Form 2441). No January flood of requests to the office.

Configure payment methods, schedules, reminders, and the Stripe Connect that lets families pay online.

Mission-aligned budgeting tool with category tracking and variance against your strategic priorities.

Long-term financial sustainability projections and modeling.

Reconcile payments with bank records and invoices. Discrepancies surface in one screen.

Export ledger data, reports, and financial summaries for accountants, auditors, and board packets.

Tuition invoices and payments push to QuickBooks Online automatically: including a daily auto-sync you switch on once and never think about again, and a mapping tool that matches your families to the QBO customers you already have. Households become QBO customers; when tuition is split between co-parents, each guardian becomes their own QBO customer so the books mirror who actually paid.

Match each staff member to their QuickBooks employee record once. Run payroll exports as QBO Payroll-formatted CSV. No manual column mapping.

Sell pizza orders, formal tickets, spirit-wear, and field-trip lunches with item options (toppings, sizes, ticket types) and inventory caps. Families pay through your school's Stripe Connect account; admins see paid orders aggregated by item and export CSV.

Build any custom form (sunscreen waiver, photo release, swim authorization, medical updates) with text, date, dropdown, checkbox, signature, structured address, table, and file/photo upload fields. Send to specific families: or bulk-assign several forms to many families at once. Parents fill it out, draw or type their signature on a phone, and submit. Every signature captures IP, user agent, consent text, and a SHA-256 hash for legal record.

Forms pre-fill from what the school already knows, student, household, Parent 1 through Parent 4, emergency contacts, approved pickup adults, and write corrections back to the record safely when a family updates them. Families stop retyping; the record stops drifting.

When the admin sends permission slips for a trip, every family gets an email and a card on the family portal showing the trip details. Parents tap, review, and either sign (drawn or typed) or decline: no paper, no chasing. Admins see signed/pending/declined counts in real time.

Equity command center for ABAR pathways, community data, and belonging tools.

Anti-Bias / Anti-Racist learning pathways for staff. Structured PD tracks covering identity, history, classroom practice, and bias.

Demographic portraits and community representation data. Compare your roster against your surrounding community.

Student-level equity indicators and outcome analysis across demographic groups.

Community health pulse measuring belonging, trust, and engagement among families and staff.

Curated resources for equity-centered Montessori practice. Articles, frameworks, and exemplars guides can pull from in real time.

Configure alert thresholds for equity and engagement metrics. Get a flag before patterns become problems.

Restorative justice and peace education tracking. Document conflicts, repair conversations, and patterns in how community is rebuilt.

Analyze tuition assistance, affordability, and financial access across families. Spot whether your aid is reaching the families you intend.

Family pulse surveys measuring belonging, satisfaction, and trust. Lightweight, recurring, anonymous.

Single dashboard for forms, health records, safety logs, and accreditation tracking.

Recurring classroom-care cycles. Daily, weekly, and termly checklists for keeping each prepared environment in working order.

Create and manage compliance forms and document templates.

Upload the state's PDF form and MMAP reads it, every field, checkbox, and policy paragraph, and opens the form builder pre-filled for your review. Minutes instead of an afternoon of retyping, and nothing goes live until you approve every field.

Yearbook, school directory, and public media use as three separate questions with plain-language policy text: because saying yes to the yearbook was never saying yes to Instagram. One-click templates for these plus a beginning-of-year field-trip permission, a nut-safety agreement, and an annual child information form.

Consents expire with the school year. One checkbox re-sends any form to every family, including the ones who signed last year, while families with an open copy just get a reminder, not a duplicate.

When strep or hand-foot-mouth goes around, send the classroom (or the whole school) an alert with the state's official illness fact sheet attached: families get a download button in the email, and your history keeps the record for licensing.

A dose-by-dose grid against the CDC schedule: due and overdue calculated from each child's birth date, exemptions recorded properly, and the fourth Hep B dose handled for children on combination vaccines.

Review submitted compliance forms and track completion across the school.

Log and track safety incidents and health events. The audit-ready paper trail your insurer wants.

Log incidents with the structured fields auditors and insurers expect: incident type, severity, location, time of day, action taken, parent-contact status with date, and follow-up required with notes. The whole-form data persists so a year of incidents tells a real story, not just a stack of one-line entries.

Every incident lands in one review queue, whether it was filed on the full report or the quick form on the staff menu. An administrator claims it so the rest of the leadership team can see it's being handled, adds internal review notes, marks the family copy sent, and finalizes it. Each step records who and when: so a school where five people are authorized to release a report never has to ask whether someone already did.

Monitor student health record compliance and immunization status across your roster.

Board-level view of school health and governance metrics. The same data the head of school sees, framed for board roles.

Generate and share board reports with key school metrics. Board members read prepared packets, not last-minute spreadsheets.

Your finance committee can have the financial section without the whole board having it. Each report section is either open to every board member or restricted to named committees, your committee names, not a fixed list, and a restricted section is never sent to a member who is not on it.

One-page snapshot of school health for board meetings. The version that fits in front of you while you're talking.

Run several campuses as one organization. A network admin manages every campus from a single account, with cross-campus visibility into enrollment, staffing, and operations.

Grant a leader network-admin authority across all campuses in one step: admin on every school in the organization without per-site setup.

Per-campus billing stays independent; the network sees a consolidated rollup, with optional network-level discount and fee settings for multi-campus pricing.

Where the head of school lands every morning: three named bands: Today at School (notifications, alerts, daily ops), the Leadership Meridian desk, and School Health & Strategy. Directors get their own role-shaped My Dashboard; guides, families, and board members each land on their own surface.

Finance, Enrollment, Academic, and Operations Directors each get a dashboard scoped to their responsibilities: and the head of school can preview any role's exact view from the nav, read-only. Previews never widen access, and a coverage alert on the Permissions tab warns if any area of the platform isn't routed to anyone.

The head of school's desk, built directly into the Executive Dashboard: top decisions, open commitments (complete and add them inline), recent reflections, this month's rhythm, risk flags, and one-click tools for the hard parts of the job. No separate page to remember.

Key signals and alerts requiring leadership attention. Surfaced from school operational data.

Set and track strategic goals and key results across the school year.

Long-range strategic planning hub with timelines, milestones, and stakeholder alignment.

Embedded drafting for the kinds of emails school heads write daily. Tone-controlled, school-context-aware.

Capture decisions as they come in. Triage by urgency, owner, and required input.

Annual cycle planning. Lay out the year's recurring leadership work so nothing slips.

Flag situations that may need legal or insurance attention. Patterned to catch the cases school leaders most often miss.

Generate routine school documents from templates. Letters, agreements, policies, signed off in minutes.

Structured meeting prep in one place: agenda, talking points, prior decisions, and likely objections before you walk in.

Reusable parent-message templates the whole staff can pull from. Consistent voice across communications.

Searchable in-app library of Montessori Makers Group's leadership, equity, community, hiring, policy, and strategy frameworks: ready-to-use assessment instruments (Trust Climate, Psychological Safety, Belonging, Equity Audit, Role Boundary, Candidate Rubric, and more) and toolkits, each linked to the MMAP module it powers. Survey instruments launch directly as live staff pulse surveys in one click.

The Montessori Makers Toolbox, surfaced inside MMAP as a tier-scaled member benefit. Heads of school download real toolkits, templates, scripts, and workbooks straight from the platform: hiring and selection, board onboarding, strategic planning, crisis communication, compensation, financial dashboards and board reporting, equity audits, program launch, and more. The set scales with your plan. North Star opens a starter library of scripts and templates, Mapmaker adds the operational toolkits a growing school runs on, and Atlas opens the full collection. No separate purchase.

Built-in e-signature for documents and agreements: UETA-compliant, capturing IP, timestamp, and a signed-document hash. Nothing external to configure.

Connect your SMS provider (Twilio or MessageBird) for text messaging, with step-by-step guidance for toll-free or 10DLC verification.

Connect Stripe or other payment processing services for tuition collection.

Push payroll to QuickBooks Payroll or Gusto, or export a CSV that imports into any provider.

Connect QuickBooks Online once. Powers tuition sync, payroll export, and the full books-in-lockstep experience.

School profile, branding, features, and the per-school configuration that makes the platform feel like yours.

Upload the school's logo, pick a primary and secondary color, and choose heading and body fonts. The kit cascades to every parent-facing surface: public apply / inquiry / tour / school landing pages, family portal, classroom newsletters, snapshot digests, progress report PDFs, school + family handbooks, drop-off and care kiosks, and every transactional email parents receive: each with the school's logo + name in the header and a tasteful "Powered by Montessori Makers Alignment Map" footer. Staff surfaces keep the MMAP wordmark but show a school-identity chip in the top nav, so every screenshot is co-branded. Logo upload is background-aware: a corner-pixel sniff warns you if your JPEG or solid-bg PNG will show a rectangle, and a one-click in-browser background remover (no third-party API, runs on your laptop) gives you a side-by-side before/after preview before applying. White-pill wrapping on every render keeps the logo crisp regardless of file type.

School-level list of specials taught outside the core Montessori curriculum (Spanish, music, art, PE, etc.). Drives autocomplete in progress report narratives.

When something happens, do something. Triggers (application submitted, fee paid, tag added, segment match) fire actions (add a tag, send a templated email, log activity, notify the admin). Optional segment gating for fine-grained targeting. Idempotent run log surfaces every fire and any errors.

Pick a role for each user (Head of School, Finance Director, Enrollment Director, Academic Director, Operations Director, Faculty, Coach, Parent) and MMAP scopes their access automatically.

The Head of School adjusts what every role sees and edits, domain by domain: and can make person-specific exceptions that apply even to full admins. Grants and restrictions are enforced at the database, not just hidden in menus.

Decide what assistants and aides can do, log lessons, take attendance, file incident reports, message families, position by position. Every school draws this line differently; MMAP lets you draw yours.

The finance director opens MMAP to billing; the enrollment director opens it to admissions and forms. Dashboard cards follow the same permission grid you configured, so each leader lands on their own work: with a quick-links workspace card and their slice of the annual rhythm.

Browse and manage reusable action templates. Where the playbook for recurring school work lives.

Import student, staff, and enrollment data from spreadsheets. CSV templates, validation, and an honest transfer report: every upload shows exactly what was imported per field, what was backfilled onto existing records, and names any column that didn't match: no silently dropped data.

Help articles, tutorials, and support ticket submission.

Security settings, audit controls, and compliance status across the platform.

Audit trail of admissions actions and key data changes, built for FERPA-grade record-keeping.

Step-by-step onboarding checklist for new schools. Tracks setup progress and surfaces what's left.

An in-app, editable map of where everything lives. New staff find the feature they need without asking; admins annotate it for their own school's workflow.

Group multiple schools under one organization. Each campus keeps its own roster, staff, classrooms, and settings; the organization ties them together for the people who work across all of them.

One account, every campus. A network leader switches between schools from a single menu, no separate logins, no re-authenticating, and the whole app re-scopes to the campus they picked.

Grant one person administrative access across every campus in the organization at once, provisioned in a single step rather than added school by school.

The whole organization on one screen: students, staff, and classrooms rolled up per campus, side by side, so a network leader sees the shape of every school without opening each one.

Per-campus subscriptions roll up into one organization view, with a network-wide discount that scales as you add campuses and an optional flat organization fee: the enterprise rate applied across the network instead of negotiated school by school.

Post open teaching and guide roles to MatchHub's public board: $49 each for everyone else, free with your plan. Create the role in MMAP and it auto-publishes for 30 days.

The member rate on every Montessori Makers template and bundle, applied at checkout.

A Studio audit of your website and family communications, comped for members: the outside read most schools never get.

When Studio is building your site or materials, your work jumps ahead of the general line.

Never waitlisted for the Leadership Circle cohort or the retreat: your seat is held.

When you open an executive or head-of-school search, it moves to the front of the queue.

A guaranteed advisory callback within one business day when something can't wait.

One Institute seminar a year, on the house.

One hour a year with the MMG team on a real challenge you bring: yours to book when you need it.

A family enters MMAP at inquiry and is never re-keyed. The same record carries them through enrollment, graduation, and every gift after.

Graduation converts a student to an alum with their class year, without anyone remembering to do it. Withdrawn and transferred families are captured too, labelled so you can tell them apart.

Trustees, staff, current families, grandparents, alumni families, and anyone else you name. Membership is computed from your live rosters, so it is right without maintenance.

Families share grandparent information through the portal they already use, so your most generous constituency stops living on sticky notes.

Spouses, households, employers, and the connections between constituents, so a solicitation never goes to two halves of the same couple as though they were strangers.

Finds the same person entered twice and merges them without losing gift history, because a donor split across two records is a donor you thank half as well.

The handful of things your school tracks that nobody else does. Add them without waiting for us.

One-time, recurring, in-kind, and tribute gifts, all coded to the fund and appeal they belong to.

Pledges with installment schedules, and payments that apply themselves to the right installment as they arrive.

Funds carry their restriction and their purpose, so donor intent is honored in the record and not just in someone's memory.

Track what you asked, where you asked it, and what came back, per appeal and per campaign.

Credit the person who made the gift happen alongside the person whose money it was. Family foundations and donor-advised funds stop distorting your reports.

Track the claim from submission to arrival, so a match nobody chased is a match you notice.

Gifts in honor or memory of someone, with the notification to the family recorded as part of the gift.

Enter a stack of checks as one batch, balanced before it posts, the way your bookkeeper already works.

Every gift carries an acknowledgment status, so the ones nobody thanked are a list you can see rather than a thing you fear.

Receipts send on their own with compliant substantiation language, including the good-faith value of anything the donor received in return.

Your words, per fund or appeal, so a scholarship gift is not thanked in the same breath as an annual fund gift.

Every donor's annual giving summary goes out in one action, not one weekend.

Trustee, staff, current-family, grandparent, and alumni participation rates computed from your live rosters. No generic CRM can do this, because no generic CRM knows who is enrolled.

Raised against goal, by fund and by campaign, current as of right now.

Who gave last year and again this year, and who did not. The number most schools cannot produce and most need.

Gave last year but unfortunately not this year, and some year but not this year. The two lists that fund your next appeal.

Trustee giving against commitment, for the conversation every board chair has to have.

Gifts reconciled against what actually landed in the bank, so development and the business office stop arguing from two spreadsheets.

Online giving runs on the same payment infrastructure as your tuition, with zero platform fee on every gift and no tip prompts asked of your donors. Ever.

Bring constituents and full gift history from Bloomerang, Little Green Light, DonorPerfect, or Raiser's Edge in an afternoon, not a quarter.

Clean exports and imports with Greater Giving, OneCause, and GiveCampus, so event night lands back in your donor records without re-keying.

Advancement cannot see a family's tuition plan or financial aid status. Not as a policy, as architecture: the permission does not exist in the database.

Giving history can never appear in any admissions, enrollment, or classroom context. Your development work and your equity commitments are never in tension.

We do not offer it and we are not going to. Schools should know their families, not surveil their capacity.

Reads of individual giving are logged. Who looked, at whom, and when.

Advancement enables for nonprofit schools only, checked in the database rather than on the honor system.