Billing that fits real families
Split-family invoicing, without the spreadsheet.
Every administrator with divorced or separated parents on the roster knows the pain: two households, two payment schedules, one tuition obligation, and a fragile spreadsheet holding it together. MMAP bills each parent their share, on their own schedule, and reconciles both back to one obligation. No incumbent handles this well. We built it because schools asked for it.
How split-family billing actually works
You set the tuition obligation once. MMAP splits it into two invoices — one per household — each with its own amount, due schedule, payment method, and autopay day. Parent A can pay 60% on the 1st by autopay; Parent B can pay 40% on the 15th by check. Neither sees the other's invoice or balance.
Because both invoices are computed from the same obligation, your AR aging, transaction report, and the family's balance stay in agreement. When both halves are collected, the obligation closes. No side spreadsheet, no manual math, no awkward conversation about whose payment is late.
One ledger, so the numbers tie out
Split billing is the hard part. The rest of the billing engine is built the same way — everything computed from one set of records, so receivables, transactions, and deposits agree instead of drifting across separate tools.
Invoicing
Invoices with multiple line items (tuition, deposits, one-time fees, services, discounts) and clear statuses — draft, pending, partial, paid, overdue, voided. Recurring tuition or one-time charges; deposit invoices tracked separately.
AR aging
Outstanding balances bucketed 0–30, 31–60, 61–90, and 90+ days overdue, with the dollars in each bucket and a per-family at-risk table showing total balance, oldest invoice, and risk level. Send past-due reminders in a batch or one family at a time.
Autopay
Require families to keep a payment method on file and set the day of the month invoices auto-charge. Families see the charge day in their portal.
Bank reconciliation
Upload your bank statement (CSV) and MMAP matches each deposit to a recorded payment — flagged exact, suggested, multiple-candidate, or unmatched. Confirm, ignore, or pick from candidates; close and lock the period.
QuickBooks Online sync
Push invoices and payments to QuickBooks Online. Households become QBO customers (split billing supported for separated co-parents), with a per-school mapping routing each line to the right QBO sales item.
Invoice adjustments
Apply credits, discounts, prorations, financial aid, fees, or corrections. Each adjustment carries a reason, updates the invoice total and status automatically, lands on the student timeline, and can be voided to restore the original.
Want the full ledger detail — reconciliation, period close, payroll export, accounting handoffs? See the complete finance module.
Split-family billing questions
Does MMAP support split-family billing for divorced or separated parents?
Yes. A single tuition obligation can be billed as separate invoices to each household, on each household's own schedule, with their own payment methods and autopay days. Neither parent sees the other's balance, and the school still sees one obligation reconcile to zero.
Can each parent pay their own share automatically?
Yes. Each household keeps its own payment method on file and its own autopay day. MMAP charges each parent their portion on the schedule you set — no manual splitting, no chasing.
Does the split reconcile back to one obligation?
Yes. AR aging is computed from the same records as the transaction report, so the two household invoices roll back up to the single tuition obligation. When both are paid, the obligation is closed.
See it with your own family structures
Bring your messiest billing scenario to the demo. We'll set it up live.
Book a demo